What is the biggest mistake in a machinery RFQ?
Asking for a machine category without defining product, pack, output and support requirements.
Guide
A strong RFQ reduces hidden costs, makes quotes easier to compare and gives production teams a clearer route from enquiry to commissioning.
Reviewed by the Lancing UK technical team · Updated May 2026
Every RFQ should describe the product, pack, process, output, site constraints and support expectations. It should also separate must-have requirements from preferences.
This helps suppliers quote against the same scope instead of making different assumptions.
Procurement teams should ask for scope clarity, exclusions, delivery terms, lead time, commissioning assumptions and aftercare.
If support, spares or training are not specified, they may be excluded or quoted differently by each supplier.
A clear RFQ helps Lancing UK direct the enquiry to the right machine family, automation level and support route. It also helps sales engineers identify questions before a quote is issued.
The better the RFQ, the faster the project can move from research into practical specification.
Send Lancing UK your product, pack format, closure, label requirement, output target and current production issue. The team can help compare the most realistic machinery route before you commit to a specification.
Short answers for buyers comparing packaging machinery options.
Asking for a machine category without defining product, pack, output and support requirements.
Yes. Photos, drawings, videos and samples make the RFQ more useful.
Yes. Lancing UK can help identify missing information before quotation.
Related support
Use these pages to move from research into enquiry, specification and quotation.
Budget for machinery, options, installation, training and support before quote comparison.
Understand how specification, build, trials, delivery and commissioning affect project timing.
Get help with line layout, integration, commissioning and the practical route to specification.